Open & closing dates
10/10/2018 to 10/22/2018
Pay scale & grade
$40,315 to $40,315 per year
Temporary – Not to exceed 1 year
4 vacancies in the following locations:
Menlo Park, CA
Mountain View, CA
Palo Alto, CA
This job is open to
Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.
U.S. citizens, nationals or those who owe allegiance to the U.S.
***REMINDER: YOU MUST BE CURRENTLY ENROLLED AS A FULL TIME OR PART TIME STUDENT AT AN ACCREDITED EDUCATION INSTITUTION AND PROVIDE PROOF OF CURRENT ENROLLMENT AND ATTENDANCE IN THE FORM OF UNOFFICIAL TRANSCRIPTS OR PROOF OF ENROLLMENT AND ATTENDANCE FROM AN ACCREDITED EDUCATION INSTITUTION AT TIME OF APPLICATION.***
Learn more about this agency
This position is being filled under the Pathways Internship Program. The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit https://www.va.gov/EMPLOYEE/pathways-internship-program/.
Work Schedule: Full-time, Monday – Friday 8:00 am-4:30 pm, the student’s work responsibilities should not interfere with the student’s academic schedule.
Position Description Title/PD#: Student Trainee (Administration)6081-A
***RELOCATION INCENTIVES/MOVING EXPENSES ARE NOT AUTHORIZED***
The selected applicant will serve as a student trainee within Nursing Service at the VA Palo Alto Health Care System.
Duties include but may not be limited to the following:
- Interact with staff in clinical and administrative services in person, by telephone or via e-mail.
- Perform general filing including the use of alphabetical, numerical, or chronological fling systems.
- Perform work using office programs such as word processing, data sheets and presentation software.
- Prepare products for service or customer needs.
Job family (Series)
0399 Administration And Office Support Student Trainee
Conditions of Employment
You must be a U.S. citizen to apply for this job
Be at least 16 years old (by closing date of this vacancy announcement)
Accepted for/currently enrolled in a qualified educational institution
Selective Service Registration-required males (over 18) born after 12/31/59
Designated and/or random drug testing may be required
Subject to a background/security investigation
Financial Disclosure Report: Not required
Physical Requirements: The work is generally sedentary although there may be some nominal walking or standing for short periods of time or carrying of light loads of papers, books, reports and the like that require only moderate physical ability and physical stress. Incumbent will be required to assist in configuration/setup of PACS workstation and monitors and prepare hardware for shipping when replacement is required.
Reasonable Accommodation: Federal departments and agencies are required to make reasonable accommodation for the physical or mental limitations of an applicant or employee who is a qualified person with a disability unless the accommodation would impose an undue hardship on the department or agency.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/22/2018.
Internship Program: To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis as defined by the institution in which you are enrolled.
NOTE: YOU MUST PROVIDE PROOF OF ENROLLMENT ON A FULL OR HALF-TIME BASIS OR ACCEPTANCE OF ENROLLMENT AT THE TIME OF APPLICATION – FAILURE TO DO SO WILL RESULT IN LOST CONSIDERATION.
This position will be filled at the GS-5 grade level. To qualify, the applicant must first meet the minimum requirements listed above. Grade determinations will be based on the below criteria:
GS-5: Completion of all requirements for a bachelor’s or equivalent degree.
NOTE: TRANSCRIPTS MUST BE SUBMITTED WITH THE APPLICATION MATERIALS. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S)OK.
- This temporary not to exceed (NTE) one year appointment may be extended without further competition. In addition, within (120) days after an Intern’s successful completion of a course of academic study, a VA facility may convert that Intern non-competitively from the Internship Program to a term or permanent position in the competitive service, provided that all the terms of 5 CFR 362.204 are met and there is an available position. However, conversion is not mandatory or guaranteed.
- A minimum (2.5) cumulative Grade Point Average (GPA) per semester/quarter, in good standing with the education institution, must be maintained for the duration of this PATHWAYS excepted service appointment. GPA must be provided in the transcripts.
- Must be able to complete 640 hours of work experience prior to completing degree course work requirements, OR must have at least (1) year of academic study remaining toward completion of current academic degree.
- If selected, student must sign a VAPAHCS Internship Program Participant Agreement and provide official transcripts at the end of each academic term.
- If selectee is converted, the student may be converted into a career ladder.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.
You will be rated on the following Competencies for this position:
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at http://www.opm.gov/qualifications.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the “Who may apply” eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Background checks and security clearance
Public Trust – Background Investigation
Drug test required
To apply for this position, you must provide a complete Application Package which includes:
- Proof of enrollment (Transcripts or Acceptance letter)
- Proof of Degree Conferred (for GS-5)
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50’s (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veteran Preference” with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans’ Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/22/2018 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10327677.
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Agency contact information
Palo Alto VA Medical Center
3801 Miranda Avenue
Learn more about this agency
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply,
Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.