How to Write an Administrative Resume

The administrative field is booming, but the question is, how do you write a resume for this thriving industry? Fortunately, with the right guidelines, writing a resume won’t be a grueling, month-long task. You’ll also ensure a more professional and impressive resume that’s guaranteed to get you more interviews and job offers.

Set Your Goal for an Administrative Resume

When you identify the purpose of your resume, you’re clearly laying out the steps that must be taken. This will help you determine what information you’ll include and what steps to follow.

Your administrative resume serves as a “first-impression” for the employer. It’s important that you take the time to determine what information belongs so that you’ll portray yourself in a professional and impressive way. With a clear outline, you’ll get started on the right foot and actually save time in the end.

Formatting and Administrative Resume

There are general guidelines for an administrative resume that apply to most resumes as well. To begin with, your resume shouldn’t exceed one page (unless you’re more experienced, in which case two pages may be more appropriate). Be sure to only include essential information to stay within this limit.

Also, keep your sections clear. Utilizing bullets, underlines, and bolded words can make you resume seem more professional and organized.

Informational Sections to Include in an Administrative Resume

Here are some of the most common sections for administrative resumes:

Contact Information

This should be the first piece of information on your resume so that an employer can reach you. It’s best to include your address, phone number, and email address (make sure that your email address is professional). It’s helpful to include these multiple forms of contact so that the employer has a few options on how to reach you.


The objective should be fairly brief. However, by creating a unique objective, the employer will gain insight into your career goals administrative strengths. This is an opportunity to make an impression in one important statement.


When listing your educational degrees, start with the most recent first. Also, include the name of the institution, major course of study, school location, and date of degree. If you’ve attended a college or university, it is not typically necessary to include your high school information. Further, if your G.P.A. for any of your degrees is impressive, include that as well (unless you have some work experience under your belt). Otherwise, you can always wait for an employer to ask for a transcript if they wish to view that information.

Professional Work Experience

Again, start with your most recent experience first. For each job, you should begin with your position. Then include the company name, location, and date(s) of employment. It’s also important to list some major job duties here. Additionally, utilizing bullet points here can help your resume seem more appealing to the eye and better formatted.

Other Sections

Including additional sections isn’t necessary, but sometimes the standard sections won’t capture all of your administrative-related skills and accomplishments. For example, maybe you earned certifications, volunteered, or performed admin duties for a non-profit group. Be sure to include any bits of information that will further your qualifications for the administrative position you’re applying for.