Student Trainee (Administration),Interior, US Fish and Wildlife Service,11-08-2018,USA Gov


Apply now


  • Open & closing dates

    11/08/2018 to 11/14/2018

  • Service


  • Pay scale & grade

    GS 5

  • Salary

    $33,394 to $43,414 per year

  • Appointment type


  • Work schedule

    Multiple Schedules


1 vacancy in the following location:


    Havana, IL


Relocation expenses reimbursed


Telework eligible


This job is open to



    Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.

Clarification from the agency

Students, Current Intern



Announcement number


Control number


  • Help



    This position is part of the Illinois River National Wildlife and Fish Refuges. As a Student Trainee (Administration) you will be responsible for work in the areas of budget & finance, procurement, human resources support, general office assistance and records management.

    Learn more about this agency


    The Pathways Internship Program is a work experience that provides an opportunity for students to pursue work that is relevant and beneficial to their academic or career goals. The assignments may include tasks such as the following:

    • Receives developmental assignments in the budgetary process by preparing statistics on salary costs, utility charges, etc. applying mathematical computations to take into account inflation and other expected increases.
    • Receives developmental assignments in the procurement process by preparing paperwork to purchase necessary supplies and services.
    • Develops correspondence, prepares spreadsheets, forms, reports, and other documents.
    • Coordinates travel arrangements, schedules, justifications, and necessary authorizations for staff, including preparing travel vouchers.

    Travel Required

    Occasional travel – You may be expected to travel for this position.

    Supervisory status


    Promotion Potential


  • Job family (Series)

    0399 Administration And Office Support Student Trainee

  • Requirements

    Conditions of Employment

    • Must be a U.S. Citizen or National
    • Males born after 12-31-59 must be registered for Selective Service
    • Resume and supporting documents (See How To Apply)
    • Suitability for employment, as determined by background investigation
    • May be required to successfully complete a probationary period
    • Must meet Pathways eligibility requirements
    • Selectee will be required to sign a Pathways Agreement form
    • Wearing the Service uniform is required.


    Only experience and education obtained by 11/14/2018 will be considered.

    OPM’s Qualification standard:

    Pathways Intern

    The Department of the Interior Internship Program ( Pathways) is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with opportunities to work in agencies and explore Federal careers while still in school and while getting paid for the work performed.

    To be eligible for a Pathways Program internship program, you must meet the following requirements:

    • You must be a student accepted for enrollment or enrolled in a degree or certificate program on at least a half-time basis and in good standing who will be continuing my education into the next semester have received a notice of acceptance for enrollment. (You are required to submit a copy of your transcript or notice of acceptance.)
    • Enrollment must be with an accredited educational institution or state-approved home school. These may include high schools, colleges, universities, technical, trade, vocational, or business schools, and state approved home school secondary and post-secondary programs.
    • Qualifying certificate programs are post-high school programs equivalent to at least one academic year of full-time study that is part of an accredited college-level, technical, trade, vocational, or business school curriculum.
    • Educational institutions must be accredited by organizations recognized by the U.S. Department of Education. To see if your school is accredited, please visit:


    Completion of 4 academic years of post-high school leading to a bachelor’s degree or equivalent degree (as determined by the educational institution attending).



    Completion of one year of specialized experience.
    Specialized experience is defined as experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA’s) to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Examples of specialized experience include performing administrative functions (e.g., payroll, personnel, travel, and/or correspondence), using office equipment and computer software programs, maintaining office filing systems, logging information into databases, and receiving visitors and telephone callers. (Your resume must include starting and ending dates of employment and the number of hours worked per week.)


    Combination of Education and Experience: Equivalent combinations of successfully completed post-high school education and experience are also qualifying. To determine if you qualify based on a combination of education and experience, determine your total qualifying experience as a percentage of the above requirement; then determine your education as a percentage of the above requirement. Add the two percentages. The total percentage must equal at least 100 percent to qualify an applicant for GS-5.

    Special Provisions for Interns with Previous Related Education or Experience: Previous education and/or experience may be evaluated to determine the highest grade level for which the individual is qualified.

    Applicants meet the following eligibility requirement, and provide documentation such as a copy of your official transcript and/or veteran’s documentation by the closing date of the announcement to be considered:

    Current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.


    PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution’s registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

    PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

    GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school’s definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

    FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit:

    Additional information

    To register or verify your registration go to the Selective Service System at

    • FWS has determined that the duties of this position are not suitable for telework.

    The work schedule is part time or full time with pay status to be determined upon student availability and the needs of the office. Applicants must be mobile to all duty locations in Region 3 before and after graduation, if offered a permanent position upon graduation from college.

    We may use this announcement to fill additional vacancies within 90 days of 11/14/2018. More than one position may be filled from applications received under this announcement in the advertised office or other U.S. Fish and Wildlife Service offices in the local commuting area

    A PCS move is not authorized.


    DRIVER’S LICENSE: You must possess and maintain a valid State driver’s license at all times
    during your tenure.

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application:

    Read more

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the basic qualification requirements listed on this announcement. If you meet the basic qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

    Knowledge, Skills and Abilities (KSAs) or Competencies are the attributes required to perform the job. They are generally demonstrated through experience, education or training in this position. The KSAs applicable to this position include:

    • Knowledge of procurement, property management, and contracting regulations policies, and procedures.
    • Skill in using computer hardware, associated equipment, and software to provide support.
    • Ability to communicate effectively, both orally and in writing.

    All applicants who meet the basic eligibility and qualification requirements will be referred to the selecting official in veterans’ preference order.
    Preference in hiring will be given to applicants claiming veteran’s preference over those not making a claim. Applicants will not receive numerical ratings. For information on veteran’s preference and what to submit to verify your claim to veteran’s preference refer to the “Required Documents” section in this announcement.

    If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must attach a copy of your DD-214 showing you were honorably discharged. If you are claiming 10-point veterans’ preference, you must attach an SF-15,” Application for 10-Point Veterans’ Preference” in addition to the proof required by that form.

    Unranked list: Applicants who meet basic eligibility criteria are listed by veterans’ preference category: 10 percent or more compensably-disabled veterans, 10-point preference eligible veterans, 5-point preference eligible veterans and non-preference eligible veterans. Agencies must consider the candidates in the highest preference group first. Agencies cannot select nonpreference eligible veterans until the preference eligible veterans are exhausted or the agency has gone through the proper pass over procedures with respect to the remaining preference eligible veterans
    § 302.302 Examination of applicants.
    (a)Eligibility. An evaluation of the qualifications of applicants for positions covered by this part may be conducted at any time before an appointment is made. The evaluation may involve only determination of eligibility or ineligibility or may include qualitative rating of candidates. If the evaluation involves only basic eligibility numerical scores will not be assigned and eligible candidates will be referred in accordance with the procedures described in paragraph (b)(5) of § 302.304.

    Read more

    Background checks and security clearance

    Security clearance

    Public Trust – Background Investigation

    Drug test required


  • Required Documents

    To apply for this position, you must submit a complete Application Package which includes:

    1. Resume or Application. At a minimum, your resume MUST contain job title (include job series and grade, if federal), duties, starting and ending dates (month and year), hours worked per week, and salary. USAJOBS has a template to ensure a complete resume.
    2. Other supporting documents:
    • Cover Letter, optional
    • Official or unofficial College Transcript(s). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. A copy of your official transcripts will be required if you are selected. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:
    • Veterans’ Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
    • If applicable, documentation/proof that you are eligible Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
    schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

    1. Review the Appointment Eligibility Criteria: The eligibility section of the application process is designed to allow you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the appointment eligibilities that you selected. You must provide proof of your eligibility as required by appointment eligibility to be considered.
    2. Resume or Application. At a minimum, your resume MUST contain job title (include job series and grade, if federal), duties, starting and ending dates (month/day/year), hours worked per week, and salary. USAJOBS has a template to ensure a complete resume.
    3. You must also complete the online application and assessment questionnaire and submit the documentation specified in the Required Documents section below.

    DEADLINE DATE: A complete application package must be received by 11:59 PM (EST) on 11/14/2018 to receive consideration.

    • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
    • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is received. Your uploaded documents may take several hours to clear the virus scan process.
    • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
    • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
    • You will be considered for all eligibilities for which you select “yes” and submit the required documents and supporting documentation (e.g. DD 214, Schedule A letter, etc.). The supporting documentation you submit will be used to determine your eligibility. Please review the list of documentation provided in the eligibilities language to ensure you provide the appropriate information.
    • Please note, your eligibility will be based solely on the selections you have indicated “yes” in this section. You must provide the supporting documentation to support your claim to be considered. You may choose more than one eligibilities in this section.
    • To view the assessment questionnaire, click here:

    After Program Completion:

    This Pathways intern position may be converted to a term, career, or career conditional position, upon successful completion of the program. Conversion is neither mandatory nor guaranteed and would need to occur within 120-calendar days of successful completion of degree requirements.

    Applicants that will not be able to meet the minimum requirements listed below will be ineligible for conversion.
    To be eligible for possible conversion to a term or career conditional position, the intern MUST:

    • Complete at least 640 hours of work experience acquired through the Internship Program prior to completing degree requirements.
    • Successfully complete their degree or certificate requirements.
    • Meet the qualification standards for the position to which the Intern will be converted, including any minimum education requirements.
    • Meet agency-specific requirements as specified in teh Participant’s Agreement.
    • Performance must be rated at least at a fully successful level.
    • Must be a U.S. citizen.
    • Be recommended for conversion by the supervisor.

    Note: This position is not expected to be converted to a term or career conditional position at this time. Pathways participants who successfully complete the program may be placed into any position that they meet the requirements for, regardless of grade level or series. If this position were converted, the anticipated position would be an Administrative Support Assistant GS-0303–05/06. The anticipated position may change based on the needs of the organization. Interns must meet the qualification requirements for the position to which converted.

    To verify the status of your application, log into your USAJOBS account (, all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit:

    Read more

    Agency contact information

    Catherine O’Meara


    (612) 713-5247



    Division of Human Resources
    Division of Human Resources
    5600 American Blvd, West Suite 990

    Learn more about this agency

    Next steps

    Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted.

    You will be notified if this job is filled or canceled. Timelines for this process vary widely.

    You may check the status of your application at any time by logging in to your USAJobs Account.

    Read more

  • Fair & Transparent

    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

    Equal Employment Opportunity Policy

    The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

    • Equal Employment Opportunity (EEO) for federal employees & job applicants

    Read more

    Reasonable Accommodation Policy

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

    Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

    • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
    • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
    • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

    You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

    Read more

    Legal and regulatory guidance

    • Financial suitability
    • Social security number request
    • Privacy Act
    • Signature and false statements
    • Selective Service
    • New employee probationary period

This job originated on For the full announcement and to apply,
Only resumes submitted according to the instructions on the job announcement listed at will be considered.